Events pull in people who aren't on your team — planners, co-hosts, partner organizations — and coordinating them usually means email threads and exported spreadsheets. Collaborators bring everyone into the same space: a collaborator gets access to a single event, not your organization, so an outside partner can work alongside you without joining your team.
In the dashboard
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Open the event and go to Collaborators.
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Invite the person or organization.
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Choose what they can do. Instead of individual permissions there are four switches, scoped to this one event:
- Run check-in — scan passes or check guests in by name, and see access logs.
- Manage guests & passes — add or remove guests, send invitations, set up passes and access lists.
- Edit event page — change event details, content, media, and settings.
- Use AI — chat with the assistant about this event. This spends your organization's AI credits, so leave it off unless they need it.
Everyone you add can open the event home and its overview counts. You can change the switches anytime from the Collaborators page.
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They explicitly accept the invitation, and from then on the event appears in their own dashboard — your other events and organization settings stay yours. Invitations expire after 14 days; an expired one shows as Expired in the list, and Resend issues a fresh link.
Team member vs. collaborator: members are your org-wide team with roles; collaborators are outsiders scoped to one event.
With the AI
Collaborator invites are dashboard-only today, but ask away:
How do I give our wedding planner access to this event?
The assistant explains the flow and links you straight to the Collaborators page.